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Once Domino Off-Line Services (DOLS) is installed and configured¹, setting up Webmail for users using the Extended Mail (5.0) template is a five-step process.

• Step 1: Register Webmail users by creating a special mail file or replace the design for each user.
• Step 2: Create a DOLS security policy document.
• Step 3: Open and save the offline configuration profile document in each person's mail file.
• Step 4: Give each user a user name, internet password, and a URL to access their mail file.
• Step 5: Instruct users to download and install the iNotes Sync Manager, which they use to manage such activities as synchronization of the online and offline versions of their Webmail files.

1. For existing users, refresh the design of their mail files with the Extended Mail (R5.0) template (MAIL50EX.NTF).

If you are registering new Webmail users, and want them to receive the offline mail feature, you must create their mail files with the Extended Mail (R5.0) template and not the default Mail (R5.0) template (MAIL50.NTF).

2. Make sure to enable the "Set Internet password" field in each user's Person document in the Domino Directory.

Create an offline security policy document. See the DOLS online Help topic "Creating an Offline Security Policy document" for the steps needed to edit or create an offline security policy.

Step 3: Edit the offline configuration profile document

1. Using the Administrator Client, go to the Domino Server mail directory and open a mail file that is using the Extended Mail (R5.0) template. Make sure you use the User ID created with the mail file to access the mail file.

2. Choose Actions->Edit Offline Configuration to open the Offline Configuration profile document. See the DOLS online Help topic "Creating an Offline Subscription Configuration Profile document" for more information on editing the Offline Configuration profile document in the online help.

3. Save the document.

4. Repeat these steps for each user's mail files.

1. Provide each user with a URL that points to the user's mail file using this format:

http://server_name/mail_file_directory/mail_file_name.nsf

For example: http://server1/mail/jsmith.nsf

2. Provide each user with a Notes domain username and Internet password

3. Provide each user with all the instruction items contained in Step 5.

Instruct users to:

1. Go to the URL provided to them for their Webmail file (See Step 4 above).

2. Download and install the iNotes Sync Manager

• Internet Explorer users: Once users go to their Webmail file, instruct them to click on the black "Go Offline" Web control in the bottom left portion of their Webmail file and choose the "Install subscription" item in the pop up menu.
• Netscape Navigator users: Once users go to their Webmail file, they will be prompted to install the "Lotus iNotes Plug-in". Instruct users to:
  
  a. Save the plugin in the Plugins directory

  b. Close and relaunch Netscape

  c. Reenter their Webmail file and click on the black "Go Offline" Web control in the bottom left portion of their Webmail file and choosing the "Install subscription" item in the pop up menu.

4. Use Lotus iNotes Sync Manager to synchronize between the offline and online mail files or to schedule automatic synchronizations.

5. Get to the iNotes Sync Manager online help for more information on using the Lotus iNotes Sync Manager.

6. Toggle between offline and online modes by:

• Clicking on the "Go Offline/Go Online" Web control in the lower left corner of their Webmail file
• Clicking on the subscription listed in the iNotes Sync Manager
• Double clicking on subcription icons placed on their desktop

• The pop up menu in the Go Offline/Go Online Web control in the lower left corner of their Webmail file
• The icons or menus in the iNotes Sync Manager