Repeating meeting/to do issues

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03 Troubleshooting

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Repeating meeting/to do issues

When you want to delete one instance of a repeating meeting by selecting the instance and pressing the Delete key, all the instances of the repeating meeting are marked for deletion. When you press F9 to refresh, and you receive choices as to which instance(s) you want to delete.

Another case of this issue is that when some, but not all, repeating meeting instances are modified and then one of the instances is marked for deletion. After you refresh, you receive a partial list of instances. When you make a choice about which set of instances you want to delete (Just this one, All instances, This and all future, and This and all past), your choice is put to effect for all instances.
When a chair decides to add an invitee after sending a repeating meeting or group to do, the new invitee does not receive the complete repeat information. The same problem happens when a repeating meeting/group to do is first saved as draft and then sent.
To avoid errors, respond to an invitation to a repeating meeting or to do before opening any reschedule notices.
To propose a new time for any or all of the instances of a repeating meeting or repeating group to do, you must first accept the invitation or assignment. After you accept, you can propose a new time or date.
When you open a repeating group to do assignment, double click the form and click on the Repeats button to see the repeat information.
When a room or resource is reserved for a repeating meeting or group to do and not all the days are available, the chair receives two notices -- one is a Declined notice and one is an Accepted notice. To find out which instances were accepted or declined, chair should go to the rooms/reservations database and verify dates. If the chair only wants to reserve a room and/or resource for one instance of a repeating meeting, the reservation will be done for all instances of the repeat.
If you want to use the Delete key to delete single or repeating meetings or group to do entries, use the Calendar view. Using a browser, if you select the Delete button from an instance of a repeating entry, all instances will be removed.
In the calendar view, overdue repeating to do's are not displayed on today's date.
"Propose new time" is a response option for an invitee for a repeating meeting that was saved as draft prior to getting sent. Invitee should accept the meeting prior to proposing new time
If a repeating meeting chair checks the field "Start from the end of the month," that information does not appear in the meeting invitation. Invitees will not know the repeating meeting is scheduled on the specified dates but counting from the end of the month unless they accept the invitation and look at their calendar. As a work around, the chair should write a note in the Description field indicating the repeating meeting will occur on specified dates but counting from the end of the month.
If you receive an ambiguous dialog box when you are sending an invitation to a user, choose the name that is qualified with the Organization name. This issue occurs if you have a user specified in your Personal Address Book without the organization name and if that user is also specified in the Domino Directory.