Prior to Domino R5.0.5, when a user name expired due to a name change, the user lost access to any private design elements (agents, views, and folders) that the user had created. This was true for any database on any server on which the user created a private design element. When the old user name expired, the private design elements were not updated with the user's new name. This prevented the user from accessing those design elements because those elements contained the user's old name.
In Domino R5.0.5, interaction between the administration process (AdminP) and the Notes 5.0.5 client supports the renaming of private design elements due to a user name change. The user's old name is replaced with the new name so that the user can access those design elements. The update of the user name in private design elements does require limited action by the administrator and the user as explained below.
If the administration server and all clients are running Domino R5.0.5, the administrator can send the user an e-mail containing database links for the databases in which the user has private design elements. Opening the databases, via the database links in the e-mail, updates the fields with the user's new name. No other action is required. (The agent that generates these automatic e-mails is called the "AdminP Mail Notification Agent.")
To enable the AdminP Mail Notification Agent:
2. Open Rename user request. The Administrator Process Log for the request displays.
3. Choose Actions->Enable/Disable User Notification. The following message appears: "Notification is now enabled. Users will receive e-mail notification about Notes databases in which they created or modified design elements such as folders or views."
4. Click OK.
If all clients are not running Domino R5.0.5, the administrator can do the following:
2. Open Rename user request. The Administration Process Log for the request displays. Take note of the information in these fields:
Private Agents belonging to this user
Shared Agents belonging to this user
Private Views belonging to this user
Private Folders belonging to this user
3. Send an e-mail to each user listing each database, with the server name, that contains a private design element and that needs updating due to a user rename. The user must open the Domino Designer, open the item, and then save and close the item. This updates the private design elements.